GQueues for iPhone™ and iPad™

The GQueues app for iPhone and iPad allows you to access your tasks from anywhere on the go.

Downloading from the App Store

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Logging in with Google

Sign in to GQueues with your Google Account or Google Workspace account.


Signing in with Apple

You can choose to sign in to the GQueues app with your Apple ID.

Note: You must already have an existing GQueues account with the same email address associated with your Apple ID.


Adding Tasks

Tap the plus (+) button to add a new task at any time.


If you are in a specific queue, the task will be added to that queue. Otherwise the task will be added to your Inbox.


Tap the Edit task... button to specify the task details or change the queue.


Adding Multiple Tasks

To add several tasks in a row, tap and hold the Create button after typing your first task.

The task will be created and you can begin typing your next task without tapping the plus (+) button again.



Voice Input

When adding a new task tap the microphone to speak your task instead of typing.

When finished speaking tap the Done button and the text will appear which you can edit if needed.

Quick add syntax can be used to enter task details inline.


Completing and Archiving Tasks

Tap the checkbox to complete a task.

Depending on your checkmark settings, the task may be automatically archived as well.

To explictly archive a task you can swipe left on the task and tap the More actions button.

Then choose the Archive option from the menu.

If you are viewing archived tasks you can tap the checkmark to re-open the task.


Editing Tasks

To edit a task swipe right on the task and tap the Edit button.

PRO TIP: Swipe real far to the right on a task to automatically go to edit mode.

Here you can enter the details for the task.

PRO TIP: When setting the task date you can double-tap the date heading area to quickly select today's date

If you are viewing the task details you can long-tap anywhere to automatically start editing, or choose Edit Task from the top menu.


Repeating Tasks

To create a repeating task edit the task, set a date and tap the Set repetition field.

Choose the repetition pattern desired and tap Done.

Now your task is set to repeat according to the pattern.

Whenever you complete a repeating task a new instance will be generated based on the pattern.


Creating Subtasks

Swipe left on the task and tap the More actions button.

Then choose the Add subtask menu option.

Or from the task details you can tap the Add subtask button.

Enter the details for the subtask and save it. The number of subtasks will now appear on the task which you can tap to view the list of subtasks.


Making Subtasks / Supertasks

To make an existing task a subtask, position the task underneath the task you want to be the parent, swipe left and tap the More actions button.

Then choose the Make subtask menu option.

To make an existing subtask no longer a subtask swipe left and tap the More actions button.

Then choose the Make supertask menu option.


Comments

To add a comment to a task tap the top-right menu and choose Add Comment.


The newest three comments appear on the task by default. Tap the button to show previous comments.

You can view details about the person who made a comment by tapping their image.

To edit or delete a comment single-tap the comment and choose from the menu options.

NOTE: You can only edit or delete your own comments.

Attachments

To attach a file to a task tap Add attachment... from the edit screen.

You can choose to attach from Google Drive, photos on your device, record new audio, or take a new pic.

Note: To attach an entire folder, tap the folder name. To view files inside of a folder tap the arrow on the right.

On the edit screen you can remove an attachment by tapping the X on the right.

Tap the attachment name to view it.

If the file is an image or audio file you can preview it directly inside the GQueues app.

Other types of files will open in Google Drive, if you have the Drive app installed, or in a web browser.

Note: Tapping the Google Drive icon in the top-left of the preview screen will open the attachment in Drive.


Reordering

To reorder categories, queues and tasks, press and drag to the desired position.



Viewing Tasks

Tap any task to view its details.

Once in the details view you can swipe left or right to view the previous and next tasks in the list.


Viewing Subtasks

Tap the number on the right of a task to view the list of subtasks.

From the task details view you can also tap the subtasks button.



Viewing Archived Tasks

Choose Show Archived from the top menu to view archived tasks in a queue.


Sharing Queues

Right now if you want to share an entire queue with someone else you must do so from the web interface.

See here for full details: Sharing & Collaboration


Categories

To edit a Category swipe right and tap the Edit button.

PRO TIP: Swipe real far to the right to automatically go to edit mode.

Make the desired changes and tap the Save button.

To delete a category first delete all the queues in the category. Then swipe left on the category and tap the Trash button.

To add a new category choose Add Category from the menu.


Queues

To edit a Queue swipe right and tap the Edit button.

PRO TIP: Swipe real far to the right to automatically go to edit mode.

Make the desired changes and tap the Save button.

To delete a queue swipe left and tap the Trash button.

To add a new queue choose Add Queue from the menu.


Tags

To view tasks for a tag tap the sidebar button and choose Tags from the menu.


Tap a tag name to see the tasks with that tag.


You can also choose how the tasks are grouped and sorted in this view.

To edit a Tag swipe right and tap the Edit button.

PRO TIP: Swipe real far to the right to automatically go to edit mode.

Make the desired changes and tap Save button.

To delete a tag swipe left and tap the Trash button.

To add a new tag choose Add Tag from the menu.


Smart Queues

Choose Smart Queues from the sidebar menu to view your smart queues.

Tap the smart queue you wish to view.

You can choose how the tasks are grouped and sorted in this view.

NOTE: A network connection is required to view a Saved Search Smart Queue.


Shared Queues

Choose Shared with me from the sidebar menu to view queues shared with you.

Choose the friend and queues you wish to view.




Inbox

To view tasks in your Inbox choose Inbox from the left side menu.


Assignments

To view your assignments choose Assignments from the left side menu.


Trash

To move a task to the Trash swipe left on the task left and tap the Trash button.


If you make a mistake, tap the Undo button.


To view tasks in the Trash choose Trash from the left side menu.


Tasks that have been in the Trash more than 30 days are automatically deleted.


To permanently delete a task swipe left and tap the Trash button.


To restore a task swipe right and tap the Restore Task button.


Tap Locate to easily navigate to the restored task.


Searching Tasks

Choose Search from the sidebar menu to search the tasks in your account.

Enter a search term and tap the Search button.

NOTE: Only task descriptions and notes are searched when you type a search term.

Sorting and Grouping

Choose Grouping from the top menu to set how tasks are grouped.


Choose Sorting from the top menu to set how tasks are sorted.


These settings will be remembered the next time you open that particular smart queue or tag queue.


Setting the Default Queue

You can set a default queue for each account so GQueues will automatically display it when you first open the app or switch to that account.

To set a default queue choose Set as default from the top menu.

You can choose to make any regular queue, Smart Queue or Shared Queue the default queue for the account.

Home Screen Widgets

On devices running iOS 14+ you can add widgets to your home screen for quick access to your tasks.

To add a widget long-press on your home screen and tap the (+) button at the top left of the screen.

Choose GQueues from the list of options.

Choose the desired widget type and size from the 4 different options and tap Add Widget.

To choose the queue to display press down on the widget and choose Edit Widget.

You can choose from My Queues, Team Queues, Smart Queues, Tags, Inbox or Assignments.

Choose the specific queue to display.

NOTE: Saved Searches are not available to display in widgets, so they are not shown as options under Smart Queues.

You can add multiple widgets to your home screen making it easy to create a "dashboard" of tasks.

Widget Refreshing

iOS controls the exact timing when widgets can refresh. A widget is given a "budget" each day that determines the number of times its display can be refreshed, presumably to help with battery life.

Below outlines when the GQueues widgets will refresh:

  1. Widgets should refresh on their own once an hour at minimum.
  2. Changes you make to tasks with the app open should be reflected in the widgets immediately.
  3. If you make changes to tasks on the web, those will get synced to your phone in the background, but those changes may not appear in the widgets immediately, as they are subject to iOS's algorithm and the budget given to the widget.


Today Widget

To activate the GQueues Today Widget open the Notification Center by swiping down from the top of your device and tap the Edit button at the bottom of the screen

Tap the green (+) button next to GQueues to add it and tap Done.

Tasks that are due today or overdue will appear in the Today Widget.

Mark tasks complete directly in the Today Widget or tap a task to view the details in the GQueues app.

If more tasks are due today than fit on the screen you can tap the View All button to see the entire list in GQueues.

You can customize which tasks appear in the widget by opening the GQueues app and going to App Settings in the side panel and choosing Today Extension.

If you have multiple accounts you can select the desired account to display. You can also choose to show all tasks (including tasks from Shared Queues), or just tasks you have created and your assignments. Select tasks due today and overdue, or only today's tasks.


Add Tasks from Other Apps

You can create tasks from other apps on your phone that support the Share button.

For instance, in Safari you can create a task out of a web page by tapping the Share button.

The first time you will need to activate GQueues by tapping the More button and switching on GQueues.



Then you can tap the GQueues icon to create a task.

If you have multiple GQueues accounts you can choose which account to create the task in by tapping the email address at the top of the screen.

Select the queue where you want to create the task and other task details, then tap Create.


Using Multiple Accounts

You can use multiple GQueues accounts with the app.

To add another account choose Accounts... from the sidebar menu.

Then tap the Add Account button.

Login with the credentials for the other account.

To switch between accounts choose Accounts... from the sidebar menu and then tap the account you want from the list.


Syncing

Data syncs automatically between your iOS device and the web.

Syncing happens in the background, even when the app isn't open (unless you have force closed the app). If you make changes while offline those changes will automatically sync the next time you have a network connection.

Manual syncing is usually not necessary, but you can tap the Sync button to force syncing at that moment.


Settings

To adjust the app settings choose App Settings from the sidebar menu.

From here you can adjust app-wide settings such as the task size.



To adjust account settings choose Accounts... from the sidebar menu and tap the gear icon for the specific account.




Remove or Reset an Account

To remove or reset an account choose Accounts... from the sidebar menu.

Tap the gear icon for the specific account.

To clear all account data from your device and re-download all data from the web choose Reset Account.

To remove the account from your device entirely choose Remove Account.


Get Support

If you need help with the iOS app or any aspect of GQueues you can chat with our Customer Care team right within the app.

Choose Support from the sidebar menu.

Send us a message to start a conversation.


Out team is always happy to help!