- Video Tutorials
- Getting Started
- Account Management
- Calendar Integration
- Chrome Extension
- Export / Import
- Google Login
- G Suite Login
- GQueues for Google Workspace
- Keyboard Shortcuts
- Mobile Apps
- Android App
- iOS App
- Quick Add
- Recurring Tasks
- Search Tasks
- Sharing & Collaboration
- Smart Queues
- Team Queues
You are given a couple starter queues when you first login to GQueues, but you can certainly rename these, delete them, or add more queues.
- Add a Queue
- View a Queue
- Archive Completed Tasks
- View Archived Tasks
- Delete Archived Tasks
- Number of Tasks in a Queue
- Rename a Queue
- Duplicate a Queue
- Print a Queue
- Set Queue as Default
- Delete a Queue
- Change a Queue's Color
- Show / Hide Task Properties
- Reorder Queues
- Queue Details
- Email Tasks to a Queue
Add a Queue
Open the menu for the desired category and choose Add Queue to create a new queue in that particular category
A new queue will be created and you can then give it a name.
View a Queue
Click on the queue name to view the tasks in the list. The currently selected queue will appear in bold in the category.
Archive Completed Tasks
You can archive all completed tasks that are active in a queue by choosing Archive Completed from the queue menu.
View Archived Tasks
By default you see the active tasks in a queue when you select it. To view the archived tasks click on the Archived button. Tasks appear in order from most recent to oldest based on the date completed.
Delete Archived Tasks
You can delete all archived tasks in a queue by either clicking the Delete Archived Tasks button or choosing Delete Archived from the queue menu.
Number of Tasks in a Queue
The number of ACTIVE, TOP-LEVEL tasks in a queue is displayed next to the queue name.
NOTE: Custom smart queues do not display this count.
Rename a Queue
Choose Rename from the Queue menu.
Or you can change the name of the queue currently open by clicking on the name, making your changes and pressing enter.
Duplicate a Queue
Choose Duplicate from the Queue menu to create an exact copy of a queue.
Print a Queue
Click the Print button and choose the size and content you wish to print.
Set Queue as Default
The default queue is loaded automatically when you login to GQueues. To set the default queue choose Set as default from the Queue menu.
Delete a Queue
Choose Delete from the queue menu. You cannot undo this action and will be warned before proceeding.
Change a Queue's Color
Select the desired color from the queue menu.
Show / Hide Task Properties
Use the Show/ Hide menu to toggle properties for all tasks in the current queue.
You can also set what is shown or hidden by default when queues are loaded.
To set your preferences click the Set defaults... option in the menu or go directly to the Queues tab of GQueues Settings.
You can reorder queues within a category by clicking and dragging the queue to the desired position.
If you want to move a queue to a different category simply expand the new category and drag the queue to the desired position.
Click the Queue Info button to toggle the Queue Info panel open.
The Details tab shows when the queue was created, the list of collaborators (if it's shared) and whether the queue has been published.
Hover your mouse over a collaborator's picture to see their details including whether they can edit or only view this queue.
You can add notes for the entire queue by clicking the edit button.
Email Tasks to a Queue
Every queue has a unique email address. You can send a message to this address from any email account and a task will be created in the queue. This may be useful when setting up filters and automatic forwarding, or when you want to allow non-GQueues users to create tasks for you.
To get a queue's email address open the Queue Details and click on Email tasks to this queue.
When sending an email, the subject line will become the description of the task and the body of the email will become the task notes.
Quick Add Syntax
Quick Add Syntax is enabled by default for incoming emails.
With Quick Add Syntax you can type a date or time in the subject line and GQueues will set the date appropriately.
Use pound (#) to add tags.
See the Quick Add reference for all available syntax.
For example, enter a subject line of dentist appointment on 11/27 @ 1pm
GQueues will create a task named dentist appointment and set a due date of November 27th and a time of 1pm.
Disable Quick Add for Emails
To disable Quick Add Syntax for incoming emails, go to Settings and uncheck the box.
Attachments and Size Limitations
If you have activated the Attachments feature of GQueues, then any files attached to an incoming email will be automatically attached to the newly created task.
An incoming email can be no larger than 7MB total, including all attachments. Emails larger then this will be silently ignored.
Resetting a Queue Email Address
Anyone that knows a queue's email address will be able to send in tasks. If the address gets in the wrong hands, you can reset it in the Queue Details. Emails to the old address will be ignored and tasks will be created only for emails sent to the new address.
Tracking Task Creators
When a task is created via email the sender's email address is recorded in the Activity Log. This can be particularly helpful when others are emailing in tasks, so you always know the source.