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- Quick Add
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- Smart Queues
All tasks in a queue appear in order. The whole concept of a queue is that it is an ordered list, which forces a person to decide the importance of a task compared to the others. With that said, GQueues makes it extremely easy to change the order of tasks in a queue making it a flexible, useful tool for getting organized.
- Add a Task
- Add a Task via Email
- Add a Task via Instant Message
- Quick Add
- Edit a Task
- Reorder Tasks
- Reorder by Date, Date Created, Name or Tag
- Mark a Task Complete
- Archive a Completed Task
- Set Checkmark Action
- Delete a Task
- Undo Delete
- Set a Date for a Task
- Set a Time for a Task
- Set the Task Duration
- Set a Reminder for a Task
- Set a Default Reminder for All New Tasks
- Add a Note to a Task
- Duplicate a Task
- Duplicate a Task with Subtasks
Add a Task
Click the Add Task button to create a new task at the end of the queue.
If you prefer to have tasks inserted at the beginning of a queue by default you can set this in the Queues tab of GQueues Settings.
You can also hold the shift key while clicking the Add Task button to insert in the location opposite of the set default.
With the keyboard shortcuts you can insert tasks anywhere in the queue.
Or if you are currently typing the description of the last task in the list, simply hit the tab key to create a new task.
Add a Task via Email
A unique email address has been created for your account that is linked to your Inbox. You can send email to this address from any email account and a task will be created in your Inbox. This may be useful, for instance, when setting up filters and automatic forwarding, or when you want to add tasks to GQueues from multiple email accounts.
Go to the General section of Settings to find your Inbox address.
When sending an email, the subject line will become the description of the task and the body of the email will become the task notes.
You can type a date or time in the subject line as well and GQueues will set the date appropriately.
Use [square brackets] to specify the queue for the task and pound (#) to add tags.
See the Quick Add reference for all available syntax.
For example, enter a subject line of dentist appointment on 11/27 @ 1pm
GQueues will create a task named dentist appointment and set a due date of November 27th and a time of 1pm.
Attachments and Size Limitations
If you have activated the Attachments feature of GQueues, then any files attached to an incoming email will be automatically attached to the newly created task.
An incoming email can be no larger than 7MB total, including all attachments. Emails larger then this will be silently ignored.
Location of Emailed Tasks
Tasks can be emailed directly to a specific queue by including the queue name in [square brackets] in the email subject line.
Alternatively, you can specify the queue for the task in the email address itself. This can be useful when combined with automated email filters or services such as IFTTT.
Append a + sign and the queue name to the email address, replacing spaces with hyphens (queue names are case-sensitive). For example, to email a task to my Weekend Projects queue I would use this address:
If the queue is not specified in the email address or with [square brackets] in the subject line, tasks created via email are placed in the Inbox queue and can be dragged to a more specific queue at any time.
Resetting your Inbox Address
Anyone that knows your Inbox address will be able to send tasks to your Inbox. If the address gets in the wrong hands, you can reset it in Settings. Emails to the old address will be ignored and tasks will be created only for emails sent to the new address.
Adding the Sender's Email
By default, when a task is sent to your Inbox Address from an email address different than your own, the sender's address is added to the task notes so you know where it came from. This can be useful if you allow others to create tasks for you by emailing your address.
You can turn off this feature by un-checking the box in Settings.
Add a Task via Instant Message
NOTE: This feature only works with the original Google Chat, not the newer Google Hangouts
Send an instant message to and a new task will be instantly created in your Inbox with the appropriate date and time if specified.
For example, if you type brunch sunday at 11am
GQueues will create a task named brunch and set a date of next Sunday and a time of 11am
You can send tasks to a specific queue by putting the queue name in square brackets (ie. [To Do]). Add tags to a task by using the pound sign (ie. #walgreens)
You can message firstname.lastname@example.org directly, but if you would like to receive an invitation from the chat bot to be added to your contacts go to Settings in GQueues and click on Request an invite.
When creating a new task you can type the date and time as part of the description to save yourself a few clicks.
For example, if you type rehearsal on dec 12th at 4pm
GQueues will create a task named rehearsal and set a date of December 12th and a time of 4pm
You can type with just about any format and GQueues will figure out what you mean. Here's just a few examples:
- renew license thursday @3pm
- renew license 11/19 at 3pm
- renew license 11/19/09 at 3pm
- renew license nov 19, 2009 @ 3 pm
- renew license 19.Nov @ 1500
- 11-19 renew license at 3 PM
- renew license tomorrow @3p
NOTE: If you use the date format dd/mm/yyyy instead of mm/dd/yyyy you can set this preference in Settings
You can also quickly add tags by using the pound (#) symbol.
Edit a Task
To change the description of a task simply click on the task description and start typing the changes.
You can reorder tasks within a queue by clicking and dragging the number on the left side of the task.
If you want to move a task to a different queue simply drag it over to the desired queue on the left and it will be moved there.
Reorder by Date, Date Created, Name or Tag
Use the Reorder menu to reorder tasks by date, date created, name or tag - ascending or descending.
Note this actually reorders the tasks. You will not be able to get your original order back.
Mark a Task Complete
Hover your mouse over the task and then click the checkmark.
Depending on your checkmark settings the task will either be crossed off while remaining in the active list, or marked complete and archived.
By default, top-level tasks are completed and archived, while subtasks are completed, but left on the active list.
Archive a Completed Task
You can archive completed tasks by holding down the shift key and clicking the checkmark.
See here for how to view archived subtasks.
Set Checkmark Action
By default, top-level tasks are completed and archived when the checkmark is clicked, while subtasks are marked complete, but left active.
You can set the action that occurs when you click the checkmark by going to the General tab of GQueues Settings.
You can choose to have All tasks completed and archived, so that top-level tasks and subtasks are always archived when the checkmark is clicked.
Or you can choose to have No tasks completed and archived. In this case, tasks will simply be crossed off, but left active.
NOTE: You can archive any task by holding down the shift key while clicking the checkmark.
Delete a Task
Hover your mouse over the task and then click the red and white X button.
If you deleted a task accidentally you can click the Undo link that appears above the list to get it back.
NOTE: You can only undo the last task you deleted. As soon as you move on to a new action, the option to undo disappears.
Set a Date for a Task
Hover your mouse over the item, click on the calendar button and choose the desired date. To remove a date for a task click the Clear All link. See Calendar Integration for details about viewing your GQueues tasks on your Google Calendar.
Set a Time for a Task
Once you have set a date for a task you can also set a specific time. Simply check the box next to Time, drag the Hour and Minute bars to the time desired and close the pop-up window. If you have activated Google Calendar Integration then these times will also sync with your Google Calendar. Changes to dates and times made to tasks in Google Calendar will also be reflected back in GQueues. To clear the time just uncheck the box next to Time.
NOTE: In order for the times to sync correctly between GQueues and Google Calendar you must ensure the timezone is set correctly in both places.
Set the Task Duration
For tasks with a date or time you can also set the duration which will be reflected in the event length on Google Calendar.
Drag the slider to choose the duration. Tasks with times can be as short as 5 minutes. Tasks with only a date must be 1 day or longer.
Set a Reminder for a Task
Reminders in GQueues are only available if you have activated Google Calendar Integration. Once you have set a date for a task you can then also set a reminder. There are three different options for reminders:
- Email - An email is sent to your Gmail address.
- SMS - A text message is sent to your phone. This only works if you have setup your mobile phone in Google Calendar.
- Pop-up - If you have Google Calendar open, an alert will pop-up with the reminder.
To set the time of the reminder simply check the box next to Reminder and slide the bar at the bottom of the window. For tasks with no time set, the reminder will appear at the specified minutes before 5pm of the previous day. To turn off a reminder uncheck the box next to Reminder.
NOTE: In order for reminders to appear at the correct time you must ensure the timezone is set correctly in both GQueues and Google Calendar.
Set a Default Reminder for All New Tasks
You can set a default reminder that will be applied to all new tasks you create unless a different one is set explicitly.
In the Calendar tab of Settings choose the reminder type and time and click Save.
All new tasks with a date or time will get this reminder, whether created in GQueues or via email, instant message, or the bookmarklet.
Add a Note to a Task
Hover your mouse over the item, click on the note icon and type in the space provided.
Duplicate a Task
Click the duplicate icon on the task you want to duplicate.
Select the number of copies to make, and click Create Tasks.
Copies will be created which you can modify as necessary.
Duplicate a Task with Subtasks
If a task has subtasks, when you click the duplicate icon you will have the option to duplicate open subtasks as well.
This can be useful if you want to setup "templates" for sets of tasks you repeat often.
NOTE: When duplicating subtasks you can only make one copy at a time.
You can then modify the copy as necessary and drag it into an active queue.